Business Services Administrator - ( 230004JJ )
Description
About the role
We are currently seeking an Administrator / Project Assistant to provide proactive administrative support to a broad range of administrative functions and processes. This permanent opportunity will see you supporting our team in Ballarat, with the focus on working with project teams, authorities, contractors, and project administration.
This role will provide support to project managers to ensure all project and client obligations are met.
Our supportive work environment allows you to tailor your career path ensuring planned investment into your training and development as well as access to long term career opportunities.
Our team consists of civil & structural engineers, surveyors, and planners, who work on a range of development and infrastructure projects locally and in the region. This role will be a key team member to facilitate delivery of those projects.
Day to day tasks would involve:
- To manage the subdivision processes associated with Land Development projects, ensuring all aspects are completed within set timeframes.
- Provide exemplary support to project managers, relating to the management, provision, and delivery of projects.
- Provide word processing, file organisation and maintenance, database filing, reporting, and administration support.
- Manage applications for authority servicing conditions and submission of documents and drawings to Service and Council authorities.
- Assist project managers with financial reporting and tracking of project spend.
- Coordination between service authorities, clients, project managers and contractors.
- General file management and record keeping.
- Manage/coordinate tender distribution, receipt and recording processes.
- Preparation of Payment Certificates and approvals for accounts.
- Ensure administrative systems operate effectively within the Office and staff at all levels are appropriately involved and informed of any system changes.
- Undertake all activities in a responsible and professional manner ensuring all work is completed in line with Stantec Core Values and established administrative processes.
Qualifications
To be successful for this role you'll need:
- Strong administration and organisation skills with the ability to multi-task
- A team player attitude with a pro-active and professional approach to work
- Advanced level skills in Microsoft office programs e.g. Word, PowerPoint and Excel
- High level attention to detail, sound copywriting, editing and proof reading and skills;
- Ensure the quality of documentation adheres to company design guidelines and is to a high standard.
- High level interpersonal skills with the ability to positively liaise with key stakeholders.
- Ability to work under pressure and to tight deadlines.
- Ability to work independently and in a team to supporting multiple projects and conflicting priorities.
- Ability to collaborate and foster a cohesive team environment with a proven ability to self-manage.
What we offer
Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
- Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment.
- Option to purchase up to 4 weeks additional leave.
- Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
- Mentoring for your own development and the opportunity to mentor others
- A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
- Professional Memberships
- Salary Continuance Insurance (SCI)
- Mental Health and Wellbeing Programs
- Service Recognition Awards
- Employee Assistance Program
About Stantec
The Stantec community unites approximately 28,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.
Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.
We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.
Culture
Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI , neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.
How to apply
If this position is of interest, please apply via the link below.
Please note that no agency applications will be accepted at this time.
Primary Location : Australia-Victoria-Ballarat
Work Locations :
Ballarat VIC
Organization : BC-3044 CommDev-AU Victoria
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Nov 12, 2023, 9:17:27 PM
Req ID: 230004JJ
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
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